Receptionist

Full-time Jam Filled Entertainment in Entertainment
  • Post Date : June 3, 2021
  • Apply Before : June 24, 2021
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Job Description

Boat Rocker Media is an independent, integrated global entertainment company that creates, produces, and distributes premium scripted, unscripted, live action and animated kids and family content for all platforms.

Our animation studio – Jam Filled, is currently seeking a Receptionist to be the face of the company!  Reporting to the Manager, Corporate Operations, this person will be a strong communicator, multitasking guru, and the ultimate team player.

 

You’ll get to:

 

  • Welcome and greet visitors/clients/ employees in person or on the phone; answering inquiries
  • Manage boardroom calendars daily and know when to expect people coming in for meetings, notifying the corresponding department of arrival; offer a beverage to clients while they wait for their meeting; assist when meeting rooms need to be swapped or substituted
  • General reception: answering, screening, and directing phone calls and emails appropriately
  • Manage and implement the guest sign-in/-out ledger for security and guest safety purposes
  • Maintain and reconcile the Attendance and Health Assessment Tracker; obtain completed COVID19 Waivers for Guests
  • Manage the sending and receiving of mail and courier packages:
    • Request courier pickups and coordinate all incoming/outgoing couriers, ground transportation & outgoing mail and packages; package and label envelopes and mail; track courier charges; prepare and/or courier electronic or physical packages to international clients
    • Sort and distribute incoming mail; fax/courier/scan mail to appropriate recipients when they are working from home
    • Post mail at Canada Post/FedEx
  • Receive and organize incoming office orders and sort for distribution
  • Assist the Finance team by scanning and submitting incoming cheques for approval; using Adobe Sign to obtain virtual signatures on official documents
  • Manage, implement, and ensure that office operational standards and protocols are followed; ensure that the office is operating efficientlywithin a clean and organized environment
  • Maintain files and records with effective filing systems
  • Manage the reconciliation of office credit card purchases and resolve discrepancies
  • Manage office expenditures; track office expenses
  • Prepare and place purchase orders and maintain the inventory levels for office, kitchen, and janitorial supplies and submit purchase requests to the Manager of Operations when necessary
  • Maintain the Operations Calendar
  • Maintain the Boat Rocker Employee Directory
  • Solicit, compile and prepare staff communications as required
  • Order meals and beverages; order taxis for client meetings
  • Provide training/onboarding assistance to employees providing relief Reception Desk coverage
  • Assist with setup and preparation for any social events
  • Assist Recruitment with job postings
  • Distribute BRM new hires with a notebook, pen, and sweater upon their first visit to the office
  • Coordinate IT equipment drop-offs for Jam Filled departures
  • Oversee desk scheduling process for BRM hot desks
  • Manage keys for staff lockers
  • Complete opening and closing dutiesand other duties as required by management
  • Ability to perform light physical tasks (i.e. bending, reaching, lifting, pushing for short distances)

 

This will be your JAM if you are:

  • Skilled at booking meetings and maintaining multiple calendars
  • Skilled at performing multiple tasks in an environment with dynamic priorities
  • Demonstrated experience in providing administrative support
  • Proven problem-solving skills
  • Ability to communicate effectively in verbal and written form (any languages other than English are an asset)
  • Competent with MS Office suite of applications and general comfort with learning new software

 

What’s in it for you?

  • Healthcare and dental
  • Competitive remuneration
  • Close proximity to the downtown core and public transportation
  • Various activities, team-building events and parties
  • Focus on work/life balance

 

(Please note – the Receptionist is expected to be in the studio Monday – Friday (9:00 am – 5:00 pm))

Boat Rocker is committed to hiring and supporting diverse candidates. We strongly encourage applications from people who identify as being part of an under-represented and equity-deserving group. This would include people who identify as racialized, Black, Indigenous, women, LGBTQ2SI+, and having a disability among others. We also recognize the importance of intersectional identities in our hiring and retention.

 

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