Public Programming and Learning Assistant

Contract Toronto Biennial of Art in Creative Arts/Heritage
  • Post Date : October 4, 2021
  • Apply Before : October 12, 2021
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Job Description

Role Type: YCW Contract
Contract Length: Nov 1, 2021 – June 30, 2022
– Part-time (20 hrs/wk): Nov 1 – Dec 31, 2021
– Full-time (40 hrs/wk): Jan 1 – June 30, 2022
Salary: $19.23/hr, bi-weekly
Application Deadline: Oct 12, 2021

The Toronto Biennial of Art (TBA) is currently seeking a Public Programming & Learning Assistant who will play a vital role in the ongoing planning and implementation of Learning and Mediation Programs for the next edition of TBA in 2022. Over the role’s 9-month period, the Assistant will work closely with the Public Programming and Learning department, facilitators, educators and docents, and eventually groups of participants who engage with the Biennial. Experiencing on-the-job training, the Assistant will be of integral importance in the daily work of the department and its work with the wider team across administrative, curatorial, communication, and development departments.

TBA is committed to developing a range of skills in relation to project production for learning activities associated with a contemporary art biennial, within a framework of close mentorship that creates future leadership opportunities for recent graduates and early career individuals in the arts.

The Assistant will be supporting a range of the Biennial’s learning activities to develop a highly transferable knowledge-base in the arts and cultural sector. Additionally, they will receive daily feedback and assistance on self-directed tasks to enable them to mobilize their abilities to be resourceful and problem solve, vital tools for any successful role in this field. TBA will provide relevant on-the-job training and mentorship for the successful candidate through a range of tasks and opportunities for skills development outlined below.

As part of TBA’s formal evaluation processes, the Assistant will participate in a mutually developed performance review at the midpoint and end of their term as well as the opportunity for them to provide feedback and ask questions at bi-weekly staff meetings and informal and formal touchpoints with their direct supervisor, a Curator in the Public Programming and Learning department. As part of the evaluation process, a list of developed skills will be documented as well as areas in which the Assistant would like to further their learning. Success will also be determined by enabling the Assistant to further their career in the arts, whether with TBA or another arts organization.


  • Providing administrative and logistical support for the Public Programming and Learning department’s projects and events including: liaising with collaborating school boards, educators, partner organisations and individuals; material sourcing; scheduling; and, production, implementation, setting up and strikedown of events, programs, meetings etc.
  • Supporting the department with administration and daily tasks related to the Learning and Mediation programs as they arise, such as: meeting minute-taking; receipt organization and filing; organization and upkeep of documentation; update and maintenance of programs folders and research via Google Suite and Milanote.
  • Assisting with Learning and Mediation programs’ communication and interpretation materials development for schools, youth, and adult programming (such as Tools for Learning) through: research; collating materials; copyright and image permissions; and, communication with contributors.
  • Supporting docents, facilitators, and community engagement programs on-site at various Biennial locations, such as: tour and workshop scheduling; assessing transportation and parking needs; preparing programming materials; participant surveys and evaluations for workshops; liaising with site managers and volunteer manager; post-event reports; as well as other tasks as they arise.
  • Maintaining contact lists and databases for Learning and Mediation program participants and partners.

PLEASE NOTE: We expect this to be an on-site position, with the Assistant working between various Biennial venues and the main office. Should pandemic-related restrictions require, the position will be adjusted to accommodate a work-from-home situation.

Desired Qualifications:

  • Minimum 1-2 years of relatable working experience (internship, paid or volunteer)
  • Recently completed a degree in arts education, community arts programming, or related fields
  • Excellent interpersonal communication skills and creative problem solving in complex, multi-stakeholder settings
  • Works collaboratively, and brings a positive attitude, a doer
  • An ability to manage task lists, and an interest in building key professional skills of time management, multi-tasking and prioritization
  • Passionate about learning and working with young people
  • Highly organized and detail oriented
  • Strong writing and communication skills, with an understanding of the editing process and a willingness to receive constructive feedback on written work
  • Ability to work well in a fast-paced organization and is committed to deadlines
  • Employ tact, discretion and responsibility in all areas
  • Strong familiarity with Microsoft Office, Google Suite and Mac iOS; working knowledge of Adobe creative suite and project management software desirable
  • Understanding of best practices in accessibility in learning and education programs, information design, anti-oppressive facilitation and de-escalation methodologies desirable
  • Holds a G/G2-level driver’s licence
  • Assets: Languages spoken other than English; graphic and/or web design; communication experience (online, print); support skills for the creation of engaging visual content for digital platforms, including websites, video and social media

We believe in growth and curiosity. If you don’t have all of these qualifications, but believe you have what it takes and you’d be excited to do the work, please apply!

To Apply:

Please send a cover letter and resume to, subject: “YCW Programming & Learning Assistant” by Oct 12, 2021. Applications will be reviewed on a rolling basis.

This position is supported by the Government of Canada’s Young Canada Works (YCW)’ Building Careers in Heritage program, and all applicants must qualify for the program. For more information on Young Canada Works’ Building Careers in Heritage, visit here

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