Exhibition Coordinator and Registrar

Full-time Toronto Biennial of Art in Creative Arts/Heritage
  • Post Date : June 2, 2021
  • Apply Before : June 18, 2021
  • Salary: $45,000.00 - $45,000.00 / Yearly
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Job Description



About TBA

The Toronto Biennial of Art (TBA) is a large-scale international contemporary art event available to everyone. For 10 weeks every two years, local and international Biennial artists transform the city and surrounding regions with artworks, talks, and performances that reflect local contexts and pressing issues of our time. The Biennial’s free, citywide programming aims to inspire people, bridge communities, and contribute to global conversations.  The next Toronto Biennial of Art takes place from March 26-June 5, 2022.

For detailed information on the impact of the first Biennial, please read the 2019 Evaluation Report.

TBA is committed to transparency and to principles of anti-racism, anti-oppression, equity, and inclusion and is putting these principles into practice at all levels of the organization.  Please see TBA’s recent Statement of Accountability for more information.

Exhibition Coordinator and Registrar

One-year full time contract: July 2021- June 2022

Salary: $45,000

Application Deadline: June 18, 2021

TBA is seeking a full-time Exhibitions Coordinator and Registrar to work on the 2022 Biennial, reporting to the Deputy Director & Director of Exhibitions and working closely with the Exhibitions team, including the Exhibition Curators and the Production Manager.  The Exhibitions Coordinator and Registrar provides key administrative and production support to the curatorial team and manages daily tasks as they arise.


  • Supporting the exhibition curators in the creation of commission and loan contracts and communicating with artists throughout the contracting process.
  • Working with team members to determine and communicate the financial arrangement outlined in each contract and coordinating payments to, and budget reconciliation with, artists and vendors in support of the Administration and Finance Manager.
  • Assisting with welcoming artists to Toronto including on-boarding, welcome package, navigating the city, etc.
  • Working with the Administration and Finance Manager to coordinate and book all visiting artist travel including flights, hotels and per diems.
  • Liaising with artists, galleries and lenders as needed as it pertains to production, exhibition display, contracting, shipping, insurance, logistics, etc.
  • Maintaining artist files and collating and filing correspondence.
  • Providing production and coordination support to the curatorial and production teams including but not limited to: installation and striking exhibitions, contractor prep and coordination, materials and equipment research, and other needs as they arise.
  • Serving as the main contact for TBA’s shipping company to coordinate all incoming and outgoing artwork shipments, while maintaining the global shipping budget.
  • Creating and maintaining a list of insurance values of all artwork and serving as the main liaison for TBA’s art insurance provider.
  • Coordinating incoming and outgoing condition reporting and documentation of packing for all exhibition artwork and completing regular condition checks of all work during the exhibition.
  • Managing the storage and inventory of all crates and packing materials
  • Cross – departmental support and coordination between the Exhibitions teamand other departments l,g in the areas of logistics, production, publications, finance, communication, partnerships, and fundraising.
  • Providing general administrative support to the exhibitions team as needed including but not limited to organizing meetings, preparing documents, correspondence and day-to-day tasks.

Desired Qualifications:

  • BA required preferably with concentration on visual arts, art history, curatorial or museum studies
  • Minimum of 2-years experience working in a museum or gallery setting
  • Experience working with artists and curators in an exhibition setting, in the development of new and often complex artworks, with a basic understanding of technical support for install and strike down
  • Experience with national and international shipping and logistics, including customs management
  • Proven commitment to equity, diversity, and inclusion, and practices of anti-racism and anti-oppression, to contribute to a healthy workplace environment
  • Solid track record as a creative problem solver and working in a fast-paced environment, that is often deadline driven as the Biennial event approaches; willingness and availability to work flexible hours when required for special events including some evenings and weekends
  • Ability to work collaboratively and to thrive in this environment, while managing and nurturing the many voices of the organization, as well as its audience
  • Experience working as a proactive member of a cohesive team and independently; comfort and ability to work off-site and being self-motivated are assets, with a view to potentially prolonged Covid-19 social distancing measures
  • Solid project management experience, and ability to coordinate a multi-step approval process for collaborative projects
  • Superior organizational and resource management skills.

Toronto Biennial of Art is an equal opportunity employer and is committed to diversity and inclusiveness in all of our work. We work proactively to be fair and equitable in practice and welcome applications from all qualified individuals. We encourage those who identify as women, persons with disabilities, Indigenous persons, persons of colour, individuals of non-conforming gender and sexual orientations, and all groups protected by the Ontario Human Rights Code to apply. In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act, 2005, accommodation will be provided at any point throughout the hiring process, provided the candidate makes their accommodation needs known to Toronto Biennial of Art.


To Apply:

To apply, please send a cover letter and resume to opportunities@torontobiennial.org with the subject line Exhibitions Coordinator/Registrar position.  Only selected applicants will be contacted for an interview.

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