Title: Events Coordinator
Department: Marketing and Communications
Reports to: Manager, Events
Start date: Spring 2023
Employment status: Full-time, permanent
Salary: $46,000 – $50,000 annually commensurate with skills, education, and experience
Vacation: 2 weeks
Location: Remote

Position Overview
Reporting to the Manager, Events, this role will play an integral part in supporting the successful delivery of a variety of publicly available events and internal webinars.

About CCDI
The Canadian Centre for Diversity and Inclusion (CCDI) is a forward-looking national charity with research and learning woven into its DNA.

Founded by experienced diversity and inclusion professionals, CCDI’s mission is to help workplaces, schools and communities be inclusive and free of prejudice and discrimination.

CCDI offers education and resources to generate awareness, dialogue and action to help people to recognize diversity as an asset and not an obstacle.

Responsibilities:
Event support (10%)
• Moderating and / or managing live virtual and in-person events (COPEs, UnConference, webinars, roundtables, DreamMakers Summit, etc.)
• Managing event registration

Event communications (30%)
• Managing event communications such as client-facing inquiries and event-related information
• Acting as the first point of contact for all event inquiries
• Supporting the Event Manager with the coordination of different stakeholders
• Assistance with creating / editing / managing event registration forms

Content creation (40%)
• Assisting in the review of webinar decks, event handouts, and other materials
• Editing webinar recordings (including editing captioning), short videos, and / or other events recordings
• Supporting the Marketing & Communication department for podcast needs

Administrative support (20%)
• Covering absences for events such as filling in for moderating / managing technical logistics for day of events
• Updating and communicating registration reports with other departments as well as gathering feedback on events
• Answering and resolving any urgent inquiries from attendees, panelists, and other stakeholders
• Triaging inquiries from the Events Inbox and escalating to Manager as required
• Any other ad-hoc duties related to events

Skills and Qualifications
Required
» Post-secondary education in the fields of Event Planning, Marketing & Communications, or Hospitality Management
» 2+ years in supporting successful events or similar role
» Ability to work in a fast-paced, deadline-driven environment
» Open to handling a variety of projects with levels of responsibility ranging from administrative support to project lead
» Strong organizational skills and attention to detail
» Ability to work with minimal supervision
» Exceptional customer service skills
» Excellent writing skills and communication skills
» Comfort using MS Office: Word, Outlook, Excel, and PowerPoint

Preferred
» Experience in the not-for-profit/charitable industry
» Experience in the DEI space
» Bilingual (French / English) would be an asset
» Video creation or editing experience would be an asset

Important Notes
Please be advised that our interview process includes a Zoom / Microsoft Teams interview.

Additionally, to be considered you must be eligible to work in Canada.

Please note preference will be given to qualified candidates who further the diversification of CCDI. This may include employment equity designated groups (women, Indigenous peoples, persons with disabilities, and members of visible minority groups), but also includes diversity of experience, background, and ideas.

Application Process
Be sure to complete the required online application process and provide a resume and cover letter. Additional relevant documentation will only be required after initial interviews are booked.

In your cover letter, please clearly indicate:
a. which position you are applying for and your qualifications for that position
b. your available start date
c. your contact information – email and phone number

Accessibility
CCDI in an inclusive workplace dedicated to accessibility. Please let us know if you require any accommodations by emailing humanresources@ccdi.ca.

For more information about CCDI, please visit www.ccdi.ca.