Administrative/Program Assistant, CSJ

Summer Job @CEE Centre For Young Black Professionals in Charity
  • Post Date : June 3, 2022
  • Apply Before : June 24, 2022
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Job Description

About CEE:

CEE Centre for Young Black Professionals(CEE) is dedicated to addressing economic issues effecting Black youth. Our vision is to help Black youth who face multiple barriers achieve financial stability for themselves and their families, helping to strengthen the communities in which they live. Our mission is to increase economic opportunities for Black youth living in Toronto’s priority neighborhoods, supporting them in the areas of employability, social enterprise and entrepreneurship. CEE works to ensure that our programming reaches and is accessible to youth who face multiple barriers, such as: unemployment, underemployment, conflict with law, being young parents, poverty and lack of secondary or post-secondary education. www.ceetoronto.org.

Job Purpose

The Administrative Assistant will ensure that expenses, mileage and invoices are submitted on time, and provide Excel support for budgetary purposes. The Administrative Assistant will also oversee the efficient day-to-day operation of the CEE office, and support the work of management and other staff.

Duties and Responsibilities:

Office administration

  • Use computer word processing, spreadsheet, and database software to prepare reports, memos, and documents
  • Sort incoming mail and courier deliveries for distribution
  • Prepare and send outgoing mail, and courier parcels
  • Forward incoming general e-mails to the appropriate staff
  • Forward voice mail from the general mailbox to the appropriate staff
  • Receive and store the office supplies ensuring that basic supplies are always available
  • Code and file material according to the established procedures
  • Update and ensure the accuracy of the CEE’s databases
  • Back-up electronic files using proper procedures
  • Provide secretarial and administrative support to management and other staff
  • Make travel, meeting and other arrangements for staff
  • Coordinate the maintenance of office equipment
  • Month end duties as required
  • Create templates as needed
  • Book, plan, support meetings
  • Take meeting minutes including at staff meetings

Reception Duties

  • Open and close office when required
  • Answer general phone inquiries using a professional and courteous manner
  • Direct phone inquiries to the appropriate staffs
  • Reply to general information requests with the accurate information
  • Greet members/participants/suppliers/visitors to CEE in a professional and friendly manner
  • Managing mass emails and communication

Program Support

  • Call participants as needed
  • Support marketing of programs through emails and posting of online materials
  • Order program supplies
  • Prepare photocopies and handouts
  • Support conducting evaluation surveys

Other

  • Other work as requested

Qualifications

Experience

  • At least 1-2 years’ experience working in an office setting
  • A post-secondary degree or diploma, with experience in the following fields following being an asset: business, accounting, computers, or office management

Knowledge, skills and abilities

  • Strong skills in the use of Microsoft 365 software
  • Required proficiency in the use of typical computer programs for: Word processing, databases, e-mail, shared calendars, Dropbox and other file sharing platforms, power point presentations, social media posting under direction, sorting electronic files
  • Proficiency in the use of standard office equipment
  • Proficiency in basic cleric duties including ordering supplies and managing inventory
  • Experience with doing basic book-keeping or the use of accounting software

Assets

  • Knowledge of Word Press websites
  • Knowledge of graphic design software
  • Previously worked in a social service agency.

 

Please ensure that the RESUME you upload is in PDF format.

CEE Centre for Young Black Professionals is committed to providing a fair and equitable work environment and encourages applications from qualified women, men, visible minorities, aboriginal peoples and persons with disabilities. As per the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA), CEE Centre for Young Black Professionals will accommodate the needs of applicants with disabilities throughout all stages of the selection process. If you need accommodation during the recruitment process, please advise us by email (hr@ceetoronto.org).

To apply:

Please click “Apply to this Job” or copy the link below:

https://secure.collage.co/jobs/ceetoronto/31276

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